Popular form building tool JotForm has unveiled a new security update that enables users to designate forms as encrypted.
By encrypting a form, the user’s responses are transferred and stored in an encrypted format and can’t be seen by anyone else at any time. This extra layer of security will be very valuable to users handling sensitive data with extra privacy needs.
It is important to note that Encrypted Forms can be set up for individual forms or for all forms within a user’s account. To set up Encrypted Forms for individual forms, users must simply select form preferences and then select the option available to encrypt the form. What’s more, users can visit the Accounts page to designate all future forms as encrypted.
To access the form responses, users must leverage JotForm’s Encryption Key Wizard to create a secure private key. Then, when notifications arrive for new encrypted submissions, users can log into JotForm, enter their private key and view submissions. Users should keep in mind, however, that since no one has access to the encrypted data, it is very important to keep the secret encryption key in a safe location.
While definitely more secure, encrypted forms do cost a convenience fee. For starters, notifications will only alert users that a submission was received and will not include the content of the submission. Users also have to log into JotForm and enter their key to see responses and cannot use some features, such as PDF downloads, reports and emails that contain data in them. Plus, if users lose their encryption key, all data is done.